In order to access the WebScan
module, users must have the necessary security permissions. With access, users have the ability to scan, index, review, and search scan batches, as needed. For more information on how to use the WebScan module and perform batch scanning, see our Scanning
To review and search scan batches, open the WebScan module. Once opened, users will see the Batch Search Criteria fields, and any Checked-In batches will be listed under the Batch list view, by default. The Checked-in batches are various scanned documents ready to be indexed into the system.
To search for a scan batch, use the Batch Search Criteria search fields at the top of the page. Fill in the available fields to narrow the search, as appropriate.
Batch ID: These fields allow users to search a range of batches in the system. When entering a range, the lower batch number must be accompanied by a valid upper batch number. If only a lower batch number is provided, the upper batch number will be set to the same lower batch number value, meaning only the one batch will be searched. Likewise, if the upper batch number is invalid (e.g., non-numeric value or lower than the lower batch number), only the batch matching the lower batch number will be searched. If only an upper batch number is provided, the system will search all batches from zero up through the upper batch number specified.
Batch Status: The Batch Status dropdown can be used to search batches of a specific status. WebScan defaults to searching Checked In batches. However, users may select all, which will search all batches, regardless of batch status. Selecting Checked Out will only search in Checked Out batches. Similarly, Complete will only search in batches marked Completed, and Deleted will only search in batches marked Deleted. The Complete w/ non-uploaded pages option will search batches that are marked as completed, but have at least one page that has not been processed. An unprocessed page is one that does not have a document ID and the status is undefined, or empty. The intent of this status option is to allow users a way to search for batches that may have been marked completed, even though the batch contains unprocessed pages.