Create File for Submission

Health IT and data collection is integral in assisting the various arms of the healthcare industry to reduce costs while consistently improving patient care and outcomes. Organizations such as the U.S. Centers for Medicare and Medicaid Services (CMS), the Agency for Healthcare Research & Quality (AHRQ), or even the National Committee of Quality Assurance (NCQA), offer many tools and various programs designed to assist health IT vendors, clinical practices, and the like to ensure accurate data collection for analysis and critical decision making of value-based contract arrangements.

The following instructions outline the general process for generating a file from the WebChart system, which then allows administrators to submit the certified data, as needed, to the appropriate organizations: 

Warning
Be sure to enroll in ONLY the measures for which supporting documentation can be provided, as outlined by the measure specification. DO NOT enroll in any measures for which supporting documentation cannot be provided in the event of an audit.
  1. Log into the  WebChart system.

  2. Navigate to the Reports sidemenu.

  3. Go to the Quality of Care reports and tools.

  4. Under Tools, select the appropriate file generator for submission. In this example, we will use QPP JSON File Generator.

Info
The QPP JSON File Generator allows QPP participants the ability to generate the necessary JSON file used for submission on the QPP portal .
5. The generator allows users to specify reporting years, select specific participants/providers, or limit individual categories from the report, as appropriate. After selecting the appropriate values, click the Download Reporting Document(s) button.
  1. When Download Reporting Document(s) is clicked, the page will automatically download the appropriate number of files, based on the number of participants specified in the file criteria. If multiple participants are selected, an individual file will be generated for each participant, appending the Provider ID to the filename.
  2. Be sure to Save the file(s) to your device.
  3. With the file(s) saved to the device, navigate to the submission portal to upload the generated file(s). In this example, we will be navigating to the QPP portal, where we can upload the file(s), as appropriate. 

Check out CMS’ short video series  to see how easy submitting to a quality program can be.

Videos include:

  1. Uploading Files for Data Submission
  2. Reviewing Overview Data
  3. Reviewing Quality Category Data
  4. Reviewing Promoting Interoperability Category Data
  5. Reviewing Improvement Activities Category Data
  6. Manual Attestation of the Promoting Interoperability Category
  7. Manual Attestation of the Improvement Activities Category
  8. Deleting Submitted Data in the System
  9. Reviewing and Submitting Data as a Registry
  10. Navigation to Individual and Group Submission

WebChart Documentation

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