Allergy Data Validation Test Script

This document is intended to describe and assist users with the process to validate medication allergies imported from another system. The WebChart system uses the Visit encounter to display the details related to a visit. 

Tip
Within each chart, the encounter has separate sections that show the allergies, intolerances, and medications on one page.

Requirements

  • Compile a list of 5-10 different charts containing multiple allergies/intolerances data from the legacy/existing system. Ensure the examples include varied complexity and multiple years of data, to address potential import discrepancies that could arise. 
  • Multiple monitors are recommended to assist with comparing legacy data to the data imported to WebChart

Data Fields

Validate the discrete values imported to WebChart , listed in the table below. 

Note
Some charts/records may not have all data elements, and in some circumstances, there may be additional data to validate. Check with the WebChart superuser for details.
**Field** **Description** **Sample Data**
**Allergy Name** Name of allergy to validate Vicodin
**Alternate Name** Alternative name of allergy hydrocodone-acetaminophen
**Type** Type of allergy

Options include:

  • Medication
  • Other
Medication
**Allergy or Intolerance**

Allergy/Intolerance flag

Options include:

  • Allergy
  • Intolerance
Allergy
**Reaction/Reason** Records the reaction or response to the allergy/intolerance being documented Rash, Itching
**Start Date** When the allergy/intolerance was first noted 10/10/2010
**End Date** The date on which the allergy/intolerance was noted to stop
Entered By Initials of the user entering allergy/intolerance data BB
Date Modified Records the last date the allergy was modified 3/4/2015 8:00

Validation Instructions

  • Log into the WebChart system.
  • Navigate to the Quick View , and using the portlet, perform a Chart Search for a record from the list of 8-10 charts.
    Tip
    * Select the preferred search criteria, such as <strong>D.O.B.</strong>, <strong>Name</strong>, or <strong>EMP #</strong> (sometimes referred to as Medical Record Number, or MR#).
  • Type in the appropriate value and click <strong>Search,</strong> or press enter. (For more information and instructions on searching, see Basic Initial System Information or Detailed Searching in E-Chart.)

Reports

The Allergy Report and Allergy Report - DV can both be particularly helpful in validating data between systems.

Allergy Report: A columnar list of allergies and/or intolerances, based on specific criteria entered. For data validation efforts, it may be helpful to use this report to compare to the legacy system versus bringing up each chart, individually.

Allergy Report - DV: Lists allergies and/or intolerances with built-in DataVis (DV) tools, such as filtering, column selection, and the ability to save report perspectives. For more information, see the DataVis online help documentation.

To access and utilize these reports:

WebChart Documentation
Last Build: Wed, 08 Sep 2021 00:25:59 EDT Legacy Documentation