Create Audiometric Data File for Import

This document explains how to import your historical audiometric testing data into WebChart .
What you will need:

  • Spreadsheet software (Microsoft Excel or Google Sheets)
  • Audiometric Data CSV File Example

WebChart

  • end user with administrative rights

Create Audiometric Data CSV File

  1. The following table provides optional or required Field Names and Descriptions, as indicated by the Requirement column. Items marked as Best Practice or Optional are not required and may be left blank, or omitted entirely. Employee ID must be the first column in the CSV file. The order of the remaining fields does not matter.
Field NameDescriptionRequirementData File Column Header
Employee IDThis identifier will be used for looking up the chart in WebChart , to insert or update, and must match an Employee ID from the Employee Demographic Import specification.Requireddocuments.pat_id
External IDThis is used for WebChart systems. Typically this is the auto incrementing column from the legacy DB or populated by third-party interfaces.Requireddocuments.ext_doc_id
Test DatetimeWhen the test was conducted (datetime), in YYYY-MM-DD HH:MM:SS format.Requiredaudio.test_datetime
Left 500 HzResult for the left ear 500 Hz test in dB.Best Practiceaudio.left05
Left 1 kHzResult for the left ear 1 kHz test in dB.Best Practiceaudio.left1
Left 2 kHzResult for the left ear 2 kHz test in dB.Best Practiceaudio.left2
Left 3 kHzResult for the left ear 3 kHz test in dB.Best Practiceaudio.left3
Left 4 kHzResult for the left ear 4 kHz test in dB.Best Practiceaudio.left4
Left 6 kHzResult for the left ear 6 kHz test in dB.Best Practiceaudio.left6
Left 8 kHzResult for the left ear 8 kHz test in dB.Best Practiceaudio.left8
Right 500 HzResult for the right ear 500 Hz test in dB.Best Practiceaudio.right05
Right 1 kHzResult for the right ear 1 kHz test in dB.Best Practiceaudio.right1
Right 2 kHzResult for the right ear 2 kHz test in dB.Best Practiceaudio.right2
Right 3 kHzResult for the right ear 3 kHz test in dB.Best Practiceaudio.right3
Right 4 kHzResult for the right ear 4 kHz test in dB.Best Practiceaudio.right4
Right 6 kHzResult for the right ear 6 kHz test in dB.Best Practiceaudio.right6
Right 8 kHzResult for the right ear 8 kHz test in dB.Best Practiceaudio.right8
Left STSStandard threshold shift from last baseline test for the left ear. Options include: Yes or No.Best Practiceaudio.left_sts
Right STSStandard threshold shift from last baseline test for the right ear. Options include: Yes or No.Best Practiceaudio.right_sts
Left BaselineFlags the test as a baseline for the left ear. Options include: Yes or No.Best Practiceaudio.left_baseline
Right BaselineFlags the test as a baseline for the right ear. Options include: Yes or No.Best Practiceaudio.right_baseline
Calibration DateRecords the last date (datetime) the audiometer was calibrated, YYYY-MM-DD HH:MM:SS format.Best Practiceaudio.calibration_date
CommentFree text comment regarding the test. Multiple comments may be specified. They will be separated by newlines in the comments section of the audiogram.Optionalaudio.comment
Tip
For a more comprehensive list of supported fields, please refer to the Audiometric Data CSV API Specification .
  1. Using the table, above, determine the data to be imported. Starting with the Employee ID field, enter all required and desired data, verifying required data is present. Note that each row represents an audiometric testing record. Below is a screenshot of the Audiometric Data CSV File Example for guidance.

  1. Save the file as CSV format.

Upload Audiometric Data CSV File

  1. Login as a user with administrator rights.
  2. Navigate to the Control Panel from the side menu.

  1. Select the Data Import tab.

  1. Select Audiometric Data CSV API from the drop-down menu and click Go.

  1. Select the Audiometric Data CSV File and click Upload.

Tip
For extra information on what happens during the import, click the Verbose* checkbox.*

Resources

Troubleshooting

Ensure that all of the fields marked as Required have valid content. The file uploaded must be saved as a CSV formatted file. In case of any errors, contact Technical Support.


WebChart Documentation

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Last Build: Fri, 03 Feb 2023 13:52:14 EST
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